Xero

Supported accounting providers

Connect TotalDrive to Xero to keep your driving instructor records organised and ready for your accounting workflow.

Xero for driving instructors works best when you treat setup as a one-time job. First, connect securely in TotalDrive. Next, map your income and expense categories to Xero reporting categories so the data matches your reports.

Then, when you are ready for deadlines, you sync transactions manually. Because syncing is manual, you can review the results before you submit figures to your accountant or partner workflow.

If you prefer a file workflow, export a CSV of income and expenses anytime from TotalDrive.

Prefer a file export instead? You can also export a CSV of income and expenses.

Xero for driving instructors: how the connection works (connect, map, sync)

  1. Connect: In TotalDrive web admin, choose Xero and click Connect. You’ll be redirected to Xero to authorise access.
  2. Map categories (one-time setup): Match your TotalDrive income/expense categories to Xero reporting categories.
  3. Sync transactions (manual): Transactions are not automatically synchronised. You manually sync whenever you want (for example monthly, or before quarterly submissions).

Transaction compliance & audit integrity: Once a transaction has been synchronised to Xero, it becomes locked in TotalDrive and can no longer be edited.

Xero FAQs

Do transactions sync automatically to Xero for driving instructors?

No — you control when to sync from TotalDrive.

Is category mapping required for Xero for driving instructors?

Yes. Mapping is a one-time setup so the right TotalDrive categories go to the right Xero reports.

Prefer a CSV instead?

Yes. You can export a CSV of income and expenses anytime.

Making Tax Digital (MTD)

For a practical overview of Making Tax Digital for driving instructors, see: https://totaldrive.co.uk/making-tax-digital/

For more information, see Making Tax Digital.

Related integrations: Integrations, CSV export, Quickbooks, Freeagent, Sage, Fbtc.